Lize-Mari Ras
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A Guide to Payroll Reports

Paying your employees a salary is just the beginning – payroll reports entail a whole lot more. From essential documents to intricate calculations, meeting payroll requirements involves various tasks.

 

In this informative article, we will delve into the realm of payroll reporting and outline the necessary steps for employers. Get ready to gain a clear understanding of your obligations in the world of payroll reporting.

 

 

What Are Payroll Reports

 

Payroll reports encompass a collection of documents that gather vital information about a business, its employees, departments, teams, and more.

These reports play a crucial role in the payroll process, serving as a means to track employee salaries and disbursed funds. With their relevance extending to accounting and tax functions, payroll reports hold significant importance in ensuring accurate financial records and meeting regulatory requirements.

 

Types of Payroll Reports

 

There is a variety of different payroll reports, below are just a few, our next article explains them in detail:

 

  • Company payroll reports
  • Employee payroll reports
  • Payroll tax reports
  • Certified payroll reports
  • Time tracking reports

 

Relocation Africa offers a full payroll reporting and expense management reconciliation reports.

 

Click on the link below to find out how our team of experts can help you:

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Lize-Mari Ras
,

Global Payroll Challenges

Global payroll is challenging. There’s no other way of putting it. Compliance, standardisation, automation, and reporting.

 

The challenges of running a multi-country payroll are numerous. So numerous and versatile that even experienced HR and payroll teams struggle when it comes to managing international payroll operations.

 

But what are the different global payroll challenges that businesses face when operating in multiple geographies? And more importantly: How can they be overcome?

 

Let’s elaborate on those…

 

Payroll Compliance On a Global Scale

 

According to the Global Payroll Management Institute (GPMI), the number one global payroll challenge faced by companies is global payroll compliance. Every country has its own deadlines for filing reports and paying taxes, which makes it hard to ensure everything is submitted on time.

 

Plus, payroll taxes and their respective rates vary between jurisdictions, and so do the rules for tax deductions and administration benefits. Another important compliance aspect to consider is employee misclassification.

 

Payroll compliance is always a challenging task for organisations, but with a global payroll, the complexity level rises with each additional geography. Businesses can minimise compliance risks by getting advice from local experts or by outsourcing payroll completely to an external service provider.

 

At Relocation Africa, our remuneration department specialises in payroll for the entire African continent, who each has different deadlines for filing reports and legal processes.

 

Why Choosing a Single Payroll Provider for Africa is Better

 

Choosing the right payroll service provider can in itself be a global payroll challenge. There are loads and loads of payroll professionals out there that offer their services in one or even several countries.

 

Comparing their service features and pricing to make sure they meet all the necessary requirements is a very time-consuming and daunting task.

 

To avoid wasting time comparing numerous providers, organisations can look into a regional payroll solution.

 

At Relocation Africa, our Remuneration department have a unique platform to keep everything in the same place, for all of the African countries.

 

Multi-vendor management

 

In the 2021 “Getting the world paid” survey, the GPMI found that 43 percent of companies with global operations work with between two and five payroll partners. Another 19 percent even have to manage between six and ten providers. Working with multiple payroll vendors means having to deal with various different processes and systems, which is complicated and inefficient.

 

That’s why payroll integration is an important aspect when choosing a global payroll solution. Global payroll platforms allow for integration with regional payroll systems used by the different providers so that businesses can have access to payroll data and insights from multiple systems through one centralised platform.

 

Lack of transparency and visibility

 

Data coming from different payroll vendors isn’t standardised, which makes it hard to track global payroll costs and compare different geographies. Yet data transparency and detailed insights into global workforce costs are crucial for strategic decision-making.

 

To solve this global payroll challenge, businesses should invest in a payroll solution that standardises and consolidates all their payroll data into a centralised system. This is where regional payroll reporting capabilities offer even more insights into data.

 

Manual data handling

 

The 2020 Deloitte Global Payroll Benchmarking Survey showed that 30 percent of organisations identified manual data entrance as the most time-consuming aspect of payroll processing. The problem increases as soon as data from different payroll providers needs to be entered manually into the central HCM and accounting systems.

 

Not only does this mean wasting valuable time on dull administrative tasks, but it also creates more room for errors. This global payroll challenge can also be solved through payroll consolidation via a centralised platform consolidating payroll information from regional providers, such as Relocation Africa for Africa.

 

Data protection and security

 

Employee payroll data is very sensitive, hence the need for strong data protection. Running a global payroll means having to comply with different data security laws. What’s more, the various different data streams to and from the business’s central system can quickly become a real security risk if not managed properly. Reducing the number of payroll partners and focusing on a regional solutions that report in centrally will assist in the data security of personal information.

 

A good payroll service provider will offer high data protection standards with regard to their internal systems and guarantee compliance with major data protection regulations like GDPR. Data security during transfers between systems can meanwhile be ensured through the use of a global payroll platform that integrates with the different regional vendor systems and uses encrypted data transfers.

 

Different currencies and cross-border payments

 

Another global payroll challenge identified by the GPMI survey is paying employees in different currencies. Businesses have to make sure that the right amount of money is available in foreign currency to pay their global team and allow for additional time for the payments to go through. Plus, transaction and conversion fees can be high.

 

In many cases, businesses can solve this issue by having their regional/local payroll partner manage employee payments. In some countries, however, there’s a legal requirement for salary payments to be made by the employer through a local bank account.

 

Time zone, cultural, and language barriers

 

Going global always comes with cultural differences, language struggles and time zone issues, and global payroll is no exception to that. Reporting and tax filing needs to be done in the local language, and organisations must understand local cultural practices linked to employee benefits. Payroll-related communication is also more complicated and slower across different time zones therefore working with a regional payroll partner will solve these cultural barriers.

 

Working closely with regional payroll partners reduces the risk of not complying with local payroll practices, since they can offer advice on cultural differences and common practices with regard to payroll and compensation. Having an regional payroll partner also is a big advantage with regard to communicating with local authorities. Time zone issues can be solved through asynchronous communication.

 

Having an African regional payroll partner can speed up the process. Relocation Africa has the necessary structures in place and the necessary knowledge and experience, they can implement a regional payroll infrastructure much faster than the organisation itself.

Click on the link below to find out how our team of experts can help you:

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Lize-Mari Ras
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Tunisia – Travel Guide

Facts to assist you while travelling to Tunisia.

 

Tunisian population

  • 4 million.

Currency

  • Tunisian dinar.

Office Hours

  • 08:30 – 16:00.

Weekend

  • Saturday – Sunday.

Time Zone

  • UTC +1.

Calling Code

  • +216.

Tipping

  • If a service charge is not included in the bill a tip of 10% is acceptable.

Embassies

  • Most countries are represented by embassies or consulates located in the capital city.

Government

  • Kais Saeed is the current and 8th president of Tunisia, who has been in office since 2019.

Climate

  • Tunisia’s climate in the northern regions comprises of mild winters with moderate rainfall and dry summers with hot temperatures. Temperatures in July and August can exceed 40 °C (104 °F) when the tropical continental air mass of the desert reaches the whole Tunisia. Winters are mild with temperatures rarely exceeding 20 °C (68 °F) (exception is the south-west of the country). The south of the country is a desert. The terrain in the north is mountainous, which, moving south, gives way to a hot, dry central plain. As you progress towards the south, the climate naturally becomes hotter, drier, and sunnier.

Transport

  • The main airport in Tunisia is the Tunis–Carthage International Airport, located in the capital city of Tunis. Tunisia has rail links with the neighbouring country of Algeria via the Ghardimaou-Souk Ahras line. Major cities are all linked by road through the interior. Approximately two thirds of Tunisia’s roads are paved. Route 1 in the Trans-African Highway network passes through Tunisia, linking it to North African nations including Algeria, Morocco, Libya and Egypt, and to West African nations via Mauritania. The port of Tunis is the largest port in the country.

Economy

  • Tunisia’s main industries that contribute to its economy include agriculture, oil mining, automotive parts, equipment, and services.

Hospitality

  • If you are invited to a Tunisian’s home, you may be asked to remove your shoes. It is important that you adhere to such requests in order to remain respectful. When invited to eat at a local’s house, it is considered impolite to arrive empty handed. You may bring pastries, nuts, fruit, cake, candy, or flowers to the hostess. Since most Tunisians are Muslim, do not bring alcohol unless you know that your host drinks.

Greetings

  • ‘’Aslema’’ is the Tunisian word for “Hi” or “Hello.’’ This will usually suffice and is often accompanied by a firm handshake. Although there are numerous other greetings in both Arabic and French, ‘’Aslema’’ is unique to the Tunisian culture and is also the most common greetings amongst the locals. Aslema is a shorted version of the traditional Arabic greeting, meaning ‘’peace.’’ Tunisia has its own dialect of Arabic, much like Egypt and Lebanon also has their own.

Money

  • The dinar (TND) is the official currency of Tunisia. ATMs are widely available across the country. The majority of the ATM’s, especially in the capital city, accept Visa cards. It is also illegal to take Tunisian dinars out of the country, so be sure to get your money exchanged before you leave the country.

Transportation

  • All international airports in Tunisia have established connections with many places in Africa and Europe. Those arriving from Europe may be satisfied to discover that most of the flights are low in cost from European countries to Tunisia. Tunisia’s transport system is quite developed and diverse. The railway network is vast, and the ride is scenic, but the infrastructure is not developed or in the best condition. Buses are affordable and convenient, although we don’t advise you to take any public transport.

Safety

  • Tunisia is, without a doubt, a safe country. However, petty crimes such as mugging, bag-snatching, pick pocketing, and other petty theft do occur. We therefore advise that you take sensible precautions to protect yourself and your belongings. Harassment of foreign women in Tunisia have also been reported, so we advise female travelers to never go anywhere by themselves. Homosexuality is illegal in this country and, for citizens, is punishable with jail time of up to 3 years. Owing to the fact that Tunisia is a modest country, it is best to generally avoid any public displays of affections, even between husband and wife.

Culture

  • Tunisian culture exists as an amalgamation of three thousand years of history and multi-ethnic influx. Ancient Tunisian civilization was integral in the shaping of history in the surrounding regions and have influenced the culture of the people. Some of the cultures that has had an influence on the country and its people are the Carthaginian – their native civilization, Roman, Vandal, Jewish, Christian, Arab, Islamic, Turkish, French, and most importantly, the native Amazigh.

Shops

  • There are many malls in Tunisia that sell the products that everyone wants and loves, including both local and international brands. Some of the best malls located in the major cities include the Mall of Tunisia, Les Square Tunis Mall, Tunis City Mall, La Palmarium Mall, Ice Mall, Mouss Sousse. However, to get a glimpse of the local culture it is better to visit the large souks such as Medina of Sousse and Markt/Basar in Houmt Souk.

 

If you thought this was informative and would like to read more interesting articles and blogs, please click here.

 

 

Written by Saudika Hendricks

Edited by Eloise Williams

 

Lize-Mari Ras
,

From The Horse’s Mouth – Zimbabwe

Zimbabwe, officially the Republic of Zimbabwe, is a landlocked country located in southern Africa, between the Zambezi and Limpopo Rivers, bordered by South Africa, Botswana, Zambia, and Mozambique. The capital and largest city of Zimbabwe is Harare. Zimbabwe has 16 official languages, the most common of which are English, Shona, and Ndebele.

When you first meet someone, how do you greet them?

It is common to shake hands when greeting. The common Shona greetings for different times of the day are “mamuka sei” (good morning), “maskati” (good afternoon), and “manheru” (good evening). A common Ndebele greeting is “sani bonani,’’ which means ‘’hello.’’

What languages are spoken in the country?

Zimbabwe has 16 official languages. English is the main language used in the education and judiciary systems. Shona and Sindebele are the principal indigenous languages of Zimbabwe. Shona is spoken by 70% of the population, and Sindebele by 20%. Other minority languages include Venda, Tsonga, Shangaan, Kalanga, Sotho, Ndau, and Nambya.

What side of the road do people drive on? What do we need to know about driving in the country?

We drive on the left side of the road. There are roughly 88,000 km of classified roads in Zimbabwe, and around a quarter of them are paved.

How important is punctuality?

Punctuality is an important part of Zimbabwean culture.

Which types of music are popular? Who are some of the most popular musicians?

Zimbabwean music includes folk and pop styles. Much of the folk music incorporates mbira, Ngoma drums and hosho. Music has played a significant role in the history of Zimbabwe, from a vital role in the traditional Bira ceremony used to call on ancestral spirits, to protest songs during the struggle for independence.

The mbira is an integral part of Zimbabwean music. It is frequently played in a deze (calabash resonator) which amplifies the sound and augments using shells or bottle caps placed around the edges. The mbira plays a central role in the traditional Bira ceremony used to call on ancestral spirits.

Afro Jazz is a term used for Zimbabwean music influenced by a style of township rhythm that evolved in a Southern part of Africa over the last century. The Ndebele-dominated region of the southwest of Zimbabwe, including the city Bulawayo, has been instrumental in the development of Zimbabwean music.

  • For a taste of Zimbabwean music, listen to and Simon Chimbetu’s Saina.

 

Are there any traditional dances?

Dancing in Zimbabwe is an important aspect of the Zimbabwean culture, tradition, spirituality and history. There are many dances that reflect the culture of the people, although the dances may have changed throughout the years. Ethnic diversity is also a key factor in influencing the dances of the Zimbabwean culture. Dances may be performed for enjoyment or entertainment, during many rituals, to re-create history, and as an art form. Mbira dance is a characteristic, traditional ritual dance, accompanied by the mbira instrument. It is designed for specific occasions, usually religious in nature, and it is used to express the people.

  • Watch some examples of traditional local dance here.

 

What traditional festivals are celebrated in the country?

Harare International Festival of Arts (HIFA)

April is a busy month for Harare, at least festival-wise. The 15th and 16th of April marks the annual Jazz Festival. Famous African musicians take to the stage and there are workshops for budding talent. All the proceeds go to charity and many students are given free entry.

Harare Jazz Festival

STRAB is the abbreviation for the Subterranean Rhythm & Blues experience, an annual music festival which started out as live entertainment for a birthday bash held by a group of scuba divers in 2003. It has grown over the years and now features about 20 live bands. Since 2008 STRAB has continued to provide exposure to bands from rock to blues to jazz to fusions of these.

Bulawayo Music Festival

Presented by the Zimbabwe Academy of Music, the Bulawayo Music Festival is held every two years from the 23rd to the 27th of May. Playing host to a wide range of genres including classical, pop, jazz, and gospel, the festival is one of best musical showcases in the country. There are a variety of concerts by both international and Zimbabwean acts, but also informative workshops for “festival – goers” to attend.

Zimbabwe International Book Fair

Bookworms will be pleased to know that Harare hosts a topnotch literary event. The Zimbabwe International Book Fair, which takes place every July, is a celebration of the word in Zimbabwe. Nearly 100 publishers take part in the occasion, which is held at Harare Gardens. There is also a great program of talks and workshops by renowned authors for the general public to enjoy.

Zimbabwe International Film Festival

Held in Harare every August, the Zimbabwe International Film Festival spans 10 days and showcases the best feature films, shorts, and documentaries the region and abroad have to offer. It also hosts workshops, which are open to all attendees. The event is a non-political and non-profitable initiative which aims to develop a network of creative individuals in the region.

Harare International Food Festival

Visitors who are lucky enough to visit in November should make a stop at the Harare International Food Festival. Still in its early years, the event is making an impact on the foodie and gourmet scene. Showcasing everything from international cuisine to regional wine, this festival brings together the best cuisine and chefs from around Zimbabwe and overseas to taste everything from wine and whiskey to paté and pasta, and you are sure to leave full!

Jikinya Traditional Dance Festival

Last but definitely not least, the Jikinya Traditional Dance Festival is one of the only events which celebrates traditional cultures in the country. Held annually in November by the National Arts Council of Zimbabwe, the festival brings together primary school children from around the country who perform a variety of indigenous dance numbers. The finale is usually hosted in either Harare or Bulawayo.

What are the seasons like?

Zimbabwe has a tropical climate with many local variations. The southern areas are known for their heat and aridity while parts of the central plateau receive frost in winter. The Zambezi valley is known for its extreme heat, and the Eastern Highlands usually experience cool temperatures and the highest rainfall in the country. The country’s rainy season generally runs from late October to March and the hot climate is moderated by increasing altitude.

What are the country’s major industries?

Minerals, gold, and agriculture are the main foreign exports of Zimbabwe. The mining sector remains very lucrative, and tourism also plays a key role in its economy. Zimbabwe has several major tourist attractions. Victoria Falls on the Zambezi, which are shared with Zambia, are located in the northwest of Zimbabwe. The Eastern Highlands are a series of mountainous areas near the border with Mozambique.

How do people spend their free time?

Locals spend their free time finding new restaurants and bars, taking part in sports with family and friends, and exploring Zimbabwe’s many hiking and game trails.

What is a popular local drink?

Beer is the most popular alcoholic drink in Zimbabwe. Whawha is a traditional maize beer, however Zambezi is Zimbabwe’s national beer. Other major beers include Bohlingers, Lion, Eagle and South African Carling Black Label and Castle. Imported wine, spirits and liqueurs are available in hotel bars. Mazoe Orange drink is a favourite drink that is unique due to its fruitiness and lack of chemicals.

What is a popular local dish?

“Mealie meal,” or cornmeal as it is known in other parts of the world, is used to prepare a porridge of a thick consistency called Bota. It is usually flavoured with butter or peanut butter and eaten for breakfast. Cornmeal is also used to make sadza, which is usually eaten for dinner or lunch. This meal is usually served with vegetables and meat. Sadza is also commonly eaten with chicken or curdled milk, commonly known as “lacto.’’ Rice and chicken with coleslaw salad is often served as the main meal.

What do you pay, on average, for the following?

(1 USD = approx. ZAR 17,63)

In place of the Zimbabwean dollar, which was demonetized in 2015, currencies including the South African Rand, Botswana Pula, Pound Sterling, Indian Rupee, Euro, Japanese Yen, Australian Dollar, Chinese Yuan, and the United States Dollar are now regularly used.

  • A basic lunch at a midrange restaurant will cost approximately ZAR 191.
  • A one-litre bottle of milk will cost approximately ZAR 29.
  • Half a dozen large eggs will cost approximately ZAR 75.
  • A two-litre bottle of Coca Cola will cost approximately ZAR 38.
  • A 1kg bag of potatoes will cost approximately ZAR 74.

 

Any general safety tips?

Zimbabwe is a relatively safe destination. However, petty crimes are a reality. As such, it is advisable not to wear expensive jewelry when walking around, not to leave valuables in view of passers-by in your car, to always lock your car when you leave it, and to walk in groups at night, if possible.

 

If you thought this was interesting and would like to read similar articles, please click here.

 

Written by Eloise Williams

Edited by Saudika Hendricks