As each country has different payroll practices, taxation laws, and labour laws, each country will fill in different forms. You will typically be able to find out which reports are required by contacting the governing revenue service; for example, the governing revenue service of South Africa is SARS.

 

You can also choose to consult with one of our payroll advisors as they know exactly what is required in an African country.

 

Nonetheless, there are certain payroll reports that are commonly required across many countries, which may help you to establish a foundation for payroll compliance. We have compiled a list of these below:

 

Company Payroll Reports

 

A company payroll report will be able to provide you with detailed information on the payroll expenses within your business.

 

It is essential to consistently and punctually complete these reports for each designated time frame. By comparing these reports, you can gauge the estimated monthly funds required to fulfil your payroll obligations.

 

Employee Payroll Reports

 

This report is often also referred to as an employee earnings report. There should be an employee payroll report for each individual employee.

 

Usually, these reports contain details such as the employee’s wages, tax withholdings, and various allowances and deductions. It is important that the respective employee has access to their own payroll report, as they are entitled to review and receive it.

 

Payroll Tax Reports

 

These reports indicate what your company’s employees’ compensation consists of. These documents will typically be completed every quarter or on an annual basis.

 

On completion, you need to submit these reports to the revenue service governing your country. They will then assess and verify your business’s compliance with the payroll laws applicable to your country.

 

Certified Payroll Reports

 

Government contractors in numerous countries are obligated to furnish a certified payroll report, which varies in terms of frequency depending on the respective governing body.

 

These reports may be mandated on a weekly, monthly, quarterly, or annual basis. Their purpose is to disclose the payroll expenditures of the contractor to the relevant revenue service or governing authority.

 

Time Tracking Reports

 

If your employees are obligated to complete daily time sheets, these reports become essential. Time tracking reports allow you to assess the amount of overtime worked by an employee within a month as well.

 

Our Services

Payroll reports can be confusing, click on the link below and contact our team of experts to see how we can help:

New visas

In the annual performance plan for 2023/24, published in April, The Department of Home Affairs (DHA) said that the groundwork for new visas was underway. Minister Aaron Motsoaledi said that The DHA was exploring new visa categories, which includes start-up visas and remote working visas.

More recently, Bottom of FormThe DHA said they are committed to finalising the implementation of the new visa categories by the end of June 2023.

Initially, the Minister said that the current regulatory framework to introduce new visa categories did not exist and he went on to say that The DHA had no plans to change this.

However, the new visa categories has been key topics in President Cyril Ramaphosa’s State of the Nation Address for the last two years.

The Operations Vulindlela team recently submitted a comprehensive report to the President, recommending the possibility of new visa categories which would benefit the economy.

The DHA has subsequently drafted an implementation plan, in order to introduce these visas and they have confirmed that they intend to have the specific requirements for remote work visas and start-up visas detailed within the next three months. This will require the amendments of regulations 11 and 14 in the SA Immigration Regulations.

A consultation document is expected to be completed by the end of June 2023, with a whitepaper expected to be submitted to cabinet by the end of April 2024.

E-Visas

The DHA indicated that they will continue rolling out the e-visa system, with technology being at the centre of operations, in order to simplify and make it secure to enter and leave SA. According to The DHA, the e-visa system is in place for 14 countries. The DHA had experienced challenges as a result of slow network speeds which resulted in backlogs. However, the establishment of an e-visa hub contributed towards clearing the backlog. The DHA is planning to extend the e-visa platform to an additional 20 + non visa exempt countries.

 

The additional countries will include:

  • Albania
  • Algeria
  • Belarus
  • Bulgaria
  • Cuba
  • Comoros
  • Congo
  • Croatia
  • Ghana
  • Guinea
  • Indonesia
  • Ivory Coast
  • Lithuania
  • Liberia
  • Mali
  • Morocco
  • Niger
  • Romania
  • Senegal
  • Slovak Republic

 

SA is revamping the system with the aim of attracting critical skills. However, despite their efforts, they have experienced many issues, resulting in visa processing backlogs. Towards the end of March 2023, The DHA issued a circular whereby granting an automatic extension of long term visa categories if applications were still pending, while it attempts to process the backlog of visa and waiver applications, which amounts to more than 62 000.

To put the extent of the backlog into context, in 2022, The DHA aimed to have most critical skills visa applications processed within four weeks of application. However, it is estimated that they only managed to process 20% of these applications in that time. This is down from 57% in 2021. The DHA has now set a goal of having 90% of these visas processed in 2023. However, it anticipates only being able to clear the current backlog some time in 2024, which means that their goal of processing 90% of these visas in 2023, is looking unachievable.

 

Should you need more information, please feel free to contact our expert immigration tea by clicking on the link below:

 

 

Frequently Asked Questions on Immigration

Must a foreign national obtain a visa in order to visit SA for tourism purposes?

It depends on what passport the foreigner is travelling on, as certain passport holders are visa exempt for between 30 and 90 days.

 

May any foreign national work in SA?

Only if in possession of a valid and appropriate work visa.

 

What types of work visa categories are available to work in SA?

Intra-company transfer work visas – The foreigner is employed at a company outside SA and is being assigned to that company’s legal entity in SA for a maximum duration of 4 years.

Critical skills work visas – Foreigner qualifies in line with a category listed on the critical skills list and has an offer of employment in SA.

General work visas – The foreigner has obtained a positive recommendation from The Department of Labour in SA and has an offer of employment in SA.

 

If a foreigner is not visa exempt, how long will it take for a visa to be issued by the authorities outside SA?

Visitors and Study visas usually takes 1 to 5 weeks.

Work and Retirement visas usually take 8 to 10 weeks.

However, it often depends on the country of application, workload, etc.

 

Name two crucial requirements in order to apply for a business visa (to manage your own business)

A minimum investment amount of R5 million, unless a waiver has been issued by The Department of Home Affairs and a positive recommendation from The Department of Trade and Industry.

 

If a foreign national gives birth in SA whilst on a temporary residence visa, does their child qualify for SA citizenship?

The child will qualify to apply for SA citizenship, once they attain the age of 18 and on condition that they have resided in SA since birth.

 

If a foreign national is at retirement age, may they apply for a temporary retirement visa in SA?

Only if they are able to prove a minimum monthly retirement income of R37 000,00.

 

If a foreign national needs to extend a temporary residence visa whilst in SA, how long in advance should this be done?

An application for an extension must be submitted at least 60 days prior to the current visa expiry date.

 

If a foreign national is in SA on a visitor’s stay/visa, may they change to a different visa category from within SA?

No, unless the foreigner is married to a SA citizen or SA permanent resident.

 

If a foreign national is in SA on a visitor’s stay/visa, may they extend their visitor stay/visa?

Yes, if the foreign national was granted a 90-day visitors stay, they must apply for an extension,  at least 60 days prior to the current visa expiry. If they were granted a 30-day visitor visa, they must apply for an extension at least 10 days prior to the current visa expiry date.

 

What is the maximum duration that a visitor’s visa may be extended for?

90 days.

 

May a foreign national apply for a study visa to study in SA?

Yes, as long as they are in possession of a letter of acceptance from a study institution in SA, which study institution must be registered with The Department of Education.

 

If a foreign national is granted a work visa for SA, may their foreign spouse work?

No, the foreign spouse must qualify and apply for a work visa within their own right.

 

How long are work and study visas issued for?

It depends on the duration of studies which will be stipulated in the study institution letter, or the duration of employment which will be stipulated in the offer of employment.

 

Should you need any additional information, please click on the link below:

EuRa Global Representative Nomination

As a proud member of EuRA, I am excited by the inclusion of a Global representative to the EuRA Executive Group, and since 1993 I’ve been running a business providing mobility services across Africa and have been chipping away at including the voice from developing destinations into the industry.

Relocation Africa’s Footprint

Our footprint is Africa – the entire continent – where we’ve been overcoming challenges and providing award-winning services to the global mobility industry for nearly 30 years. Relocating between 1st world locations is almost administrative – tossing an African city into the mix brings exciting challenges that we’ve been dealing with daily and I believe this gives me a unique set of skills and experience EuRA’s new global focus would benefit from.

The First Global Representative Of The EuRa Group

I’m honored to have been nominated for the position as the first global representative of the EuRA executive group – historically all positions have been held by European representatives.

Having served as the President of TIRA (The International Relocation Association) for a number of years, I understand the value that diversity brings to an organisation and I’ll make sure that the voice of the Global members is brought to the table, especially bringing diverse ideas and experiences into the discussions for the benefit of all EuRA members.

Bringing Diverse And Unique Relocation Perspectives

I believe that having the opportunity to bring in diverse and unique perspectives from outside the standard “gene-pool”, allows for a more robust and resilient outcome.

The ‘developing world’ has so much to bring to the table but seldom has the opportunity.

For example…

Do you know that the richest man ever to have lived (equalising to current values) is Emperor Mansa Musa from Mali in west Africa – he ruled in the 1300’s and traded in salt & gold and he is credited for funding and encouraging literature, education, architecture, and the arts.

His wealth was valued at $400bil – more than double the current richest man’s wealth.

Sustainability And Relocation

It may be because I’m a child of Africa, being born in what is now Zimbabwe, but I feel deeply rooted in nature, and during COVID, I immersed myself in my greatest passion – sustainability.

I currently proudly sit on the sustainability advisory board for Worldwide ERC.

This allows me to be a vocal proponent of entrenching sustainability within the global mobility industry at all levels. And yes, I am fully aware that this is not a sprint but rather a marathon, however I believe it is important to bring these conversations into the board discussions.

During my time I have helped develop and facilitate a sustainability course which guides members of the mobility industry on incorporating sustainability across their businesses.

I have also experienced the benefits of how radical collaboration accelerates sustainability from a trip I took to Rwanda on 2021. You can view the full story on our YouTube page.

Why Your Vote For The Position Matters

As Africans we’re facing challenges daily – from reliable electricity or safety & security issues , right through to educating expatriates on transitioning seamlessly into our environment – and I therefor believe that I would bring a unique skill-set to the board in this new global board position.

All full member’s of Eura have one vote for each of the 5 regions. They are:

Voting is between the 2nd and 9th of January 2023, and even if you are on holiday, please exercise your vote by clicking below:

Eura Voting Platform Link.

If you would like to hear more on this, please don’t hesitate to contact me at rene@relocationafrica.com.

 

Wishing you all a great start to 2023.

Kind regards
René Stegmann